Updated: Jan 6, 2019
Finding the perfect venue for your event is not an easy task.
Here are some tips to consider to help make your party planning stress-free and as simple as possible.
Choosing a venue is one of the most important decisions you’ll make when planning your party, as it sets the tone for your entire event.
We are lucky to be in New York, city with a few hundreds of places to search.
The first thing to decide is how many people are attending your party. Help your event coordinator understand the size of your guest list to determine the best options available. A large banquet hall can accommodate hundreds of people. On the other hand, if you’re a small business, you may want to host smaller and intimate brunch or dinner at one of your favorite restaurants.
Pro tip: Whether your group is big or small, make a weekend out at a hotel! This is a great way to make the most out of a very special celebration.
Location, location, location!
Another priority when planning a holiday party is to decide when and where you want to host your guests. This can be a daunting task, when each venue seems more magical than the next.
Pro tip: The location for your event should be in the proximity of the home or the majority of your guests’ residences. Guests should not have to navigate a maze to get there, so choose a venue that’s easy to locate. Try picking a place located near an interstate like LIE, BQE, GCP, or one that’s located near the heart of your city,
If you’re planning a light reception, holiday buffet or cabaret style diner, express your expectations to your event coordinator. The amount of available space is important to consider. If the space is too large, guests may feel overwhelmed. Smaller venues can create a more intimate atmosphere, but if it’s too small, guests may feel like they can’t move freely. This is crucial if there will fun activities and gift exchanging. If you need inspiration, ask to see a gallery of images from previous events to help you create your ideal party.
The benefits of unique venues:
Booking a unique venue for your event requires going outside your comfort zone. Here’s why it’s worth the effort.
Your event will be memorable. Event attendees are used to traditional spaces that look the same. Boost your brand by hosting in an unusual space that people will want to post about.
Research venues based on the type of atmosphere you want for your event. Consider reaching out directly to owners of various event spaces that could be a fit, such as:
Art galleries and museums
Parking garages and lots
Nightclubs available by day
Wineries and rustic farmhouses
Historic houses and bank vaults
Off main street venues
Entertainment: it is one of the main attractions of the Event. there are so many ways to make your party " THE BEST " , from playing tunes on your cell phone to hiring the best Band in town... Make sure it is what most of Your guest will enjoy.
Pro tip: even it is Your party, don't ruin it by forcing your choices to Entertainer, go with the flow
It is very important to ask what exactly You getting for your money.
After placing deposit, for what you think is a " Great Deal " ... you might find out, that there is still tax to pay, gratuity, clean up... Many venues don't have their own chairs and tables, or you will have to get temporary liquor and music license, not to mention servers, plates, glasses, napkins, ice, speakers, microphones, projector, lights, food warmers... and even a toilet paper. These can double or triple total cost of your Event and add many hours of work for you and your family.
Pro Tip: always ask for a detailed proposal for your party.
If you keep all these things in mind, we’re confident you’ll find the right venue.